Yes/No. Auxiliary Operations and Community School Fund monies are public monies. The School District Procurement Rules or USFR guidelines for written price quotes apply to every district expenditure of public monies when the cost of the construction, materials, or services is at least $10,000, unless an expenditure is specifically exempted by a federal/State law or regulation or is otherwise specifically exempted from the Procurement Rules or USFR guidelines (e.g., payroll or student activities monies).
A district decides to run a dance program through the Community School Program/Fund and wants to hire a dance instructor.
Yes. If the district hires a new employee to be the dance instructor, the payment would not be required to be bid.
Yes. If the district hires a current district employee to be the instructor (by addendum to a teacher's contract or classified employee's agreement), the payment would not be required to be bid since the extra duties are within the realm of duties normally added by addendum to a contract or agreement (e.g., coaching, or sponsoring a student activity or extracurricular activity).
Note—Services such as t-shirt silk screening, painting buildings, plumbing, construction, etc., performed by a teacher/employee acting as a vendor, regardless of what fund they are paid out of, would require the district to follow the School District Procurement Rules. (USFR §VI-G, Expenditures).
No. If the district hires someone other than a district employee to be the instructor, the district should obtain written quotes or formal competitive bids in accordance with the USFR guidelines or Procurement Rules, as applicable, for this service.
If the district obtains written quotes and does not want to select the lowest bidder, they should document why they selected someone other than the lowest bidder (e.g., the person who was the lowest bidder does not know how to dance!).