Due diligence, at a minimum, should include verification that the cooperative contract was awarded through a competitive process. Schools should review the cooperative’s procurement compliance questionnaire (PQ), if available. If a PQ is not available, a school should review a sample of cooperative contract documents, including:
• Bidder’s list.
• Solicitation, including evaluation factors.
• Multiple offers received.
• Vendor pricing lists.
• Bid evaluations and offer evaluation sheets.
• Basis for cooperative contract award with established evaluation factors.
• Cost analysis to determine price is fair and reasonable.
• Review of cooperative contract terms and conditions.
If deficiencies are noted based the review of the PQ or the contact documents, schools should evaluate the frequency and severity of those deficiencies to determine if they can rely on that contract or take additional steps to remedy the deficiency and use the contract.